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Updated May 21, 2018
Basingstoke Hindu Society (Registered Charity No: 1107780) / Basingstoke carnival hall
We respect privacy when we deal with personal information collected by our organisation
If you have any comments or questions about this notice, feel free to contact us at firstname.lastname@example.org.
1. Personal data that we process
|Purpose||Data (key elements)||Basis|
|Enquiring about our organisation and its work||Name, email, message||Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect.|
|Subscribing to email updates about our work||Name, email||Consent – you have given your active consent.|
|Making a donation||Name, email, address, payment information||Legitimate interests – this information is necessary for us to fulfill your intention of donating money and your expectation of receiving a confirmation message.|
|Signing up as a member||Name, email||Contract – by paying your membership fees, if applicable, you have entered into a contractual relationship with us as set out in our membership terms and conditions.|
|Website functionality||Website activity collected through cookies||
– it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your order before you have fully completed the process. Please see our Cookies Policy for further information about cookies.
|CCTV (Closed Circuit Television)||Your image, car registration number||Legitimate Interest – to ensure the safety and security from theft and/or violence of property, personel, and visitors at the Basingstoke Carnival Hall Community Centre|
2. How we use your data
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.
For example, we may use your personal information to:
- reply to enquiries you send to us;
- handle donations or other transactions you initiate;
- where you have specifically agreed to this, send you marketing communications by email relating to our work which we think may be of interest to you.
3. When we share your data
We will only pass your data to third parties in the following circumstances:
- you have provided your explicit consent for us to pass data to a named third party;
- we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
- we are required by law to share your data.
In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.
4. How long we keep your data
We take the principles of data minimisation and removal seriously and have internal policies in place to ensure we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.
5. Rights you have over your data
You have a range of rights over your data, which include the following:
- Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails).
- You have the right to ask for rectification and/or deletion of your information.
- You have the right of access to your information.
- You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.
A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
6. Cookies & usage tracking
A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g. remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website.
7. CCTV usage for safety and security purposes
To ensure the safety and security from theft and/or violence of property, personel, and visitors at the Basinsgtoke Carnival Hall Community Centre, both inside and outside within its grounds, we use closed circuit television (CCTV). The CCTV system and the images produced are used solely to prevent or detect crime and to monitor the buildings and grounds in order to provide a safe and secure environment for staff, volunteers, and visitors, and to prevent loss or damage to property. The CCTV system is not used for other purposes and we conduct an annual review of our use of CCTV.
The system comprises a number of fixed and dome cameras. The system does not have sound recording capability. The CCTV system is owned and operated by the Basingstoke Hindu Society on behalf of Basingstoke & Deane Borough Council, the deployment of which is determined by Society’s Board. The CCTV is monitored centrally from the main office within the Basingstoke Carnival Hall. Notices are clearly displayed within the grounds of the Basingstoke Carnival Hall, including within the car park and at the entrance to the Hall.
Recorded images will only be retained long enough for any incident to come to light (eg for a theft to be noticed) and the incident to be investigated. Retained data will be deleted safely and permanently as appropriate/required.
Individuals have the right to request access to CCTV footage relating to themselves, as outlined under part 5 of this policy above. Individuals submitting requests for access will be asked to provide sufficient information to enable the footage relating to them to be identified. For example, date, time and location. We will respond promptly, in line with this policy and our Data Protection Policy, which you are advised to read in addition to this policy. We reserve the right to refuse access to CCTV footage where this would prejudice the legal rights of other individuals or jeopardise any on-going investigation by law enforcement bodies.
8. Does this policy apply to linked websites
9. Does this policy for the Basinstoke Hindu Society apply to other organisations which use the facilities of Basingstoke Carnival Hall?
This Policy shall be governed and construed in accordance with the laws of England and Wales, without regard to its conflict of law provisions.
By email: email@example.com
By telephone: 01256 464031
Or write to us at Basingstoke Hindu Society, Basingstoke Carnival Hall Community Centre, Council Road, Basingstoke, Hampshire, RG21 3DH
Get In Touch
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