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Basingstoke Hindu Society

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Updated May 21, 2018

Privacy Policy

Basingstoke Hindu Society (Registered Charity No: 1107780) / Basingstoke carnival hall

We respect privacy when we deal with personal information collected by our organisation

This Privacy Policy applies to information we (Basingstoke Hindu Society) collect about individuals who interact with our organisation and our website, https://b-h-s.co.uk, or use the Basingstoke Carnival Hall and its associated website, https://www.basingstokecarnivalhall.org, which we operate for the wider Basingstoke community on behalf of Basingstoke & Deane Borough Council. It explains what personal information we collect and how we use it. This policy should be read in conjunction with our Data Protection Policy.

If you have any comments or questions about this notice, feel free to contact us at enquiries@b-h-s.co.uk.


 1. Personal data that we process

We are responsible for the collection and proper management of any personal information you submit. We will keep your personal details secure and use the information you provide consistently with applicable privacy and data protection laws and the terms of this Privacy Policy. The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

Purpose Data (key elements) Basis
Enquiring about our organisation and its work Name, email, message Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect.
Subscribing to email updates about our work Name, email Consent – you have given your active consent.
Making a donation Name, email, address, payment information Legitimate interests – this information is necessary for us to fulfill your intention of donating money and your expectation of receiving a confirmation message.
Signing up as a member Name, email Contract – by paying your membership fees, if applicable, you have entered into a contractual relationship with us as set out in our membership terms and conditions.
Website functionality Website activity collected through cookies

Legitimate interests

– it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your order before you have fully completed the process. Please see our Cookies Policy for further information about cookies.

CCTV (Closed Circuit Television) Your image, car registration number Legitimate Interest – to ensure the safety and security from theft and/or violence of property, personel, and visitors at the Basingstoke Carnival Hall Community Centre


2. How we use your data

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.

For example, we may use your personal information to:

  • reply to enquiries you send to us;
  • handle donations or other transactions you initiate;
  • where you have specifically agreed to this, send you marketing communications by email relating to our work which we think may be of interest to you.

3. When we share your data

We will only pass your data to third parties in the following circumstances:

  • you have provided your explicit consent for us to pass data to a named third party;
  • we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
  • we are required by law to share your data.

In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.

4. How long we keep your data

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.

Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.

5. Rights you have over your data

You have a range of rights over your data, which include the following:

  • Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails).
  • You have the right to ask for rectification and/or deletion of your information.
  • You have the right of access to your information.
  • You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.

A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.

Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.

6. Cookies & usage tracking

Our websites, https://b-h-s.co.ukand https://www.basingstokecarnivalhall.org, use cookies to distinguish you from other users of the website. This helps us to provide you with
 a good experience when you browse our website and also allows us to improve our site.

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g. remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website.

Where cookies are used to collect personal data, we list these purposes in section 1 above, along with other personal data we collect. However, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website. We use Google Analytics for this purpose.  Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users’ computers. The information collected by Google Analytics about usage of our website is not personally identifiable. The data is collected anonymously, stored by Google and used by us to create reports about website usage. Google’s privacy policy is available at http://www.google.com/privacypolicy.html.

For further detailed information 
on our use of cookies please see our Cookies Policy here.

7. CCTV usage for safety and security purposes

To ensure the safety and security from theft and/or violence of property, personel, and visitors at the Basinsgtoke Carnival Hall Community Centre, both inside and outside within its grounds, we use closed circuit television (CCTV). The CCTV system and the images produced are used solely to prevent or detect crime and to monitor the buildings and grounds in order to provide a safe and secure environment for staff, volunteers, and visitors, and to prevent loss or damage to property. The CCTV system is not used for other purposes and we conduct an annual review of our use of CCTV.

The system comprises a number of fixed and dome cameras. The system does not have sound recording capability. The CCTV system is owned and operated by the Basingstoke Hindu Society on behalf of Basingstoke & Deane Borough Council, the deployment of which is determined by Society’s Board. The CCTV is monitored centrally from the main office within the Basingstoke Carnival Hall. Notices are clearly displayed within the grounds of the Basingstoke Carnival Hall, including within the car park and at the entrance to the Hall.

We operate the CCTV system to the key standards prevalent in the UK, including the ICO’s data protection code of practice for surveillance cameras (CCTV Code of Practice), and fully in line with the requirements of the Protection of Freedoms Act (POFA), the Data Protection Act 1998, and the GDPR (which will replace the DPA). We operate the CCTV system in accordance with this privacy policy and our Data Protection Policy, which includes  safe, encrypted storage, where applicable, and the use of quality third-party application and storage systems (eg secure cloud-based storage). Only a limited number of authorised persons may have access to images from the CCTV system. Except for law enforcement bodies, images will not be provided to any other third parties and will not be made more widely available.

Recorded images will only be retained long enough for any incident to come to light (eg for a theft to be noticed) and the incident to be investigated. Retained data will be deleted safely and permanently as appropriate/required.

Individuals have the right to request access to CCTV footage relating to themselves, as outlined under part 5 of this policy above. Individuals submitting requests for access will be asked to provide sufficient information to enable the footage relating to them to be identified. For example, date, time and location. We will respond promptly, in line with this policy and our Data Protection Policy, which you are advised to read in addition to this policy. We reserve the right to refuse access to CCTV footage where this would prejudice the legal rights of other individuals or jeopardise any on-going investigation by law enforcement bodies.

8. Does this policy apply to linked websites

Our websites, https://www.b-h-s.co.uk and https://www.basingstokecarnivalhall.org, contain links to other websites. Our privacy policy only applies to our websites, so when you use a link to other websites we advise you to read their own privacy policies.

9. Does this policy for the Basinstoke Hindu Society apply to other organisations which use the facilities of Basingstoke Carnival Hall?

Many local organisations and community groups use the facilities at Basingstoke Carnival Hall, which the Basingstoke Hindu Society operates for the wider Basingstoke Community on behalf of the Basingstoke & Deane Borough Council. This privacy policy applies only to the Basingstoke Hindu Society and the associated websites, https://www.b-h-s.co.uk and https://www.basingstokecarnivalhall.org. However, all groups using our facilities are required to respect your privacy and abide by the same legislation as we are and this requirement is incorporated into the terms of use agreements for the Basinstoke Carnival Hall.

 10. Modifications

We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we’ll notify people whose personal data we hold and is affected.

11. Jurisdiction

This Policy shall be governed and construed in accordance with the laws of England and Wales, without regard to its conflict of law provisions.

12. Contact us if you have an queries regarding this privacy policy or the use of your personal data

Please contact us if you have any questions about our privacy policy or information we hold about you.

By email: enquiries@b-h-s.co.uk

By telephone: 01256 464031

Or write to us at Basingstoke Hindu Society, Basingstoke Carnival Hall Community Centre, Council Road, Basingstoke, Hampshire, RG21 3DH 


Get In Touch

Contact us by email, phone, or in person

Do you consent to the processing of your personal data?

Please note that in contacting us using this form you are consenting to the use of cookies and to the processing of your personal data (e.g. name, email). We promise to keep your data safe, as outlined in our cookies, privacy and data protection policies.

You can always give us a call on:

01256 464031

Find us at the Basingstoke Carnival Hall …

Basingstoke Hindu Society

You can find us here at the Basingstoke Carnival Hall, which we manage on a voluntary basis for the wider local community.

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